Administrative Assistant - Batavia, NY

ne clerical functions and may support more than one department simultaneously.

Essential Duties and Responsibilities

• Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines

• Prepare simple forms or reports; sort and files documentation

• Maintain historical records by filing documents

• Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials

• Maintain postage meter and stamp outgoing mail

• Compose and type routine correspondence

• Organize and maintain file systems, and file correspondence and other records

• Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule

• Greet visitors and direct to appropriate area or person

• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes

• Order and maintain supplies and arrange for equipment maintenance

• Provide support for assigned departments

• Develop and grow internal and external customer relationships for the purpose of improving the company's growth

• Conduct research and compile and type statistical reports

• Some A/P & A/R filing and file maintenance

• Update and maintain company phone list

• Reconcile petty cash -- monthly

• Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc.

• Answer phone calls and support the receptionist as needed

• Assist the General Manager in the day to day office functions to ensure efficiency

• Assist the General Manager with Human Resources and Payroll

• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

Requirements / Education / Experience

• High school diploma or equivalent of at least 1 year of office experience or equivalent combination of education and experience

• Associate's Degree preferred

• Knowledge of basic office equipment (phone, fax, copier, 10-key)

• Strong Microsoft Office/computer skills

• Excellent verbal and written communication skills

• Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner

• Must be detail oriented, organized, and have problem-solving and reasoning skills

• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rate and ratio

• Ability to apply common sense understanding to carry out written and oral instructions

• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure

• Internal and external customer service oriented

• Ability to work independently

Physical Requirements

• Ability to perform sedentary work, occasional walking, standing, squatting, and bending required

• Ability to lift up to 10 lbs. and carry small objects and occasionally lift up to 25 lbs.

• Prolonged sitting, repetitive use of fingers and hands for typing

• Available to work overtime as necessary

• May be required to work under stressful conditions

Compensation

• Payrate for this position begins at $20/hr

What CRH Offers You

• Highly competitive base pay

• Comprehensive medical, dental and disability benefits programs

• Group retirement savings program

• Health and wellness programs

• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link .