Executive Assistant

role requires exceptional attention to detail, superior organizational and communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic, and multicultural environment.

The Executive Assistant (EA) will play a pivotal role in optimizing the VPs' effectiveness; ensuring their time is focused on the highest-impact activities, coordinating complex schedules, facilitating information flow, and supporting engagement with internal and external stakeholders. Success in this role requires discretion, sound judgment, and the ability to anticipate needs while maintaining strong alignment with company priorities.

About the GEMs VP Role

The GEMs Vice Presidents lead the strategic and operational priorities of the region, ensuring alignment with global business objectives. Their responsibilities include driving business growth (both organic and inorganic), leading market expansion initiatives, and representing the company with key government, industry, and customer stakeholders. They champion a culture of inclusion, innovation, and execution excellence, working closely with global and functional leaders to deliver the company's operating model effectively across all markets.

Responsibilities

Executive Support

• Provide comprehensive administrative and strategic support to two Vice Presidents

• Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones

• Coordinate international and domestic travel, including itineraries, logistics, and expense management

• Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements

Operational Rhythm Management

• Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)

Meeting & Event Coordination

• Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items

• Coordinate logistics for regional leadership meetings, customer visits, board or partner sessions, and special events

• Record and distribute meeting minutes, ensuring clear ownership and timely follow-up

Communication & Liaison

• Serve as the primary point of contact between the VPs and internal/external stakeholders

• Build and maintain strong relationships with other Executive Assistants and leadership teams to ensure smooth coordination and consistent communication across regions

• Draft, review, and format correspondence, presentations, and reports on behalf of the VPs

Financial & Administrative Processes

• Prepare, review, and track expense reports accurately and efficiently

• Manage purchase orders, vendor setups, and invoice approvals in compliance with company policies

• Support budget tracking and financial reporting for regional activities as needed

• Manage and validate direct reports' expense reports, ensuring accuracy, budget compliance, and adherence to company policy

Project & Initiative Support

• Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met

• Coordinate and provide administrative support for cross-functional projects

• Conduct basic research and prepare summaries or reports for the VPs

Confidentiality & Professionalism

• Handle highly sensitive information with absolute discretion

• Represent the VPs with professionalism and integrity at all times

Qualifications

Required:

• Proven years of experience supporting senior executives (VP level or above) in a global corporate environment

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent).

• Strong organizational and time management skills with the ability to manage multiple, competing priorities

• Excellent written and verbal communication skills

• High degree of discretion, professionalism, and sound judgment

• Ability to work independently and anticipate needs in a fast-paced, dynamic environment

Preferred:

• Experience supporting executives in a regional or global organization

• Demonstrated ability to coordinate effectively across multiple time zones and cultures

• Familiarity with expense management, procurement, and travel systems

• Bachelor's degree preferred

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.