Purchasing Specialist

equirements may include office goods and services, software licenses, IT infrastructure, office equipment, and maintenance.

Strategic Purchases:

• Develop and execute procurement plans for strategic purchases.

• Lead negotiation and contract drafting activities with internal stakeholders.

• Prepare proposals, request quotes, and negotiate favorable purchase terms and conditions.

• Monitor supplier performance and address any issues or concerns.

• Purchase Orders and Documentation:

• Prepare and issue purchase orders and agreements in accordance with company policies.

• Maintain complete and updated purchasing records/data within the system.

• Ensure audit compliance and accuracy of procurement documentation.

Vendor Management:

• Liaise with vendors throughout the procure-to-pay process.

• Participate in the vendor creation process.

• Negotiate price and delivery terms under the framework of our terms and conditions of purchase.

• Negotiate framework agreements and contracts outside standard terms when necessary.

Quality Assurance:

• Inspect and evaluate the quality of purchased items, addressing any shortcomings.

• Ensure the integrity, accuracy, and contemporary nature of item and vendor data in the ERP system.

Collaboration and Communication:

• Communicate with requesters regarding progress and queries related to their requirements.

• Provide input to Procurement Vendor Management and Sourcing teams on vendor performance.

Desired Skills and Experience

• 5+ years of experience in a professional purchasing/procurement department, performing a similar role.

• Desirable (but not essential): Previous experience in purchasing similar items/services.

• Familiarity with S2P (Source-to-Pay) and ERP systems.

  Previous experience in working with Coupa is a plus.

Qualifications & Certification

• Bachelor's degree in business administration, supply chain management, or a related field (professional accreditation is a plus).

• In certain circumstances, a proven track record of performance in a related role may be acceptable in lieu of professional qualifications.

• English proficiency and excellent communication and negotiation skills.

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