Administrative Assistant- Culture+People

nagement, procurement and expense reporting for the department.

What You Will Do

• Strategic schedule management based on up-to-date priorities with limited oversight: schedules meetings, travel, and events to enable high productivity and value for time spent.

• Maintain individual and team calendars.

• Attend regular team status meetings and maintain/circulate agendas, status reports and notes.

• Processes invoices for HR work and projects as needed

• Onboard new vendors within Coupa and confirm vendor contracts are up to date. Liaison with key department personnel to manage approval process.

• Co-coordinates special activities and functions such as conferences, special events, travel appearances, guest travel arrangements, meetings, interviews and conference calls.

• Coordinates special and routine meetings and lunches, including coordinating conference space and schedules with other departments.

• Assists with presentations, document preparation and special projects as needed.

• Maintains appropriate bounds of confidentiality around topics of HR focus, content of work products, and access to employee-level data.

• Manage all incoming and outgoing mail, including sorting, distribution, and preparing packages for shipment.

• Coordinate inventory needs and oversees procurement of department supplies and snacks.

• Reconcile transactions within Navan expense management system.

• Serve as back up to other Administrative Assistants as needed and display high level of collaboration with Administrators supporting other leaders in the business.

• Provide back up support for front reception desk on an as-needed basis.

• Serve as departmental liaison with other departments.

ABOUT YOU

• High school diploma or equivalent from an accredited institution.

• Five or more years of experience in an administrative role in a professional office environment.

• Ability to manage multiple and competing priorities while meeting deadlines or responding in a timely manner.

• Communicates effectively both verbally and written.

• Demonstrates strong attention to detail and proofreading abilities.

• Demonstrates strong initiative, critical thinking, strong work ethic and customer service orientation.

• Demonstrates sound judgment and makes independent decisions in routine situations.

• Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.

• Advanced proficiency in Microsoft Office software.

• Experience with Coupa, Salesforce, and Workday preferred.

• Maintains strict confidentiality.

• Ability to lift up to 25lbs.

• Work overtime as business needs deem appropriate.

Benefits Built for You
At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation's premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com .

NOTICE TO THIRD-PARTY AGENCIES
Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.