Executive Assistant

icipate needs, streamline processes, and provide support so our leadership team can focus on strategic priorities

What You Will Do

Executive Support:

• Maintain an active calendar of appointments for the executive team, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.

• Arrange travel plans and itineraries for executive leadership, including logistics for domestic travel.

• Screen and prioritize emails, calls, and requests for the executive's attention

• Prepare briefing materials, agendas, and follow-ups for meetings

• Draft and proofread correspondence, presentations, and reports

• Support Corporate/Investor/JV Partner relations preparation by assembling presentations, materials, and minutes was needed.

• Track and help drive completion of key deliverables, following up on outstanding items to ensure accountability

Administrative Operations:

• Organize and maintain files, including contracts, budgets, and project related documentation

• Complete and process expense reports with accuracy and timeliness adhering to company guidelines

• Support office operations, including supplies, vendor relations, and general organization

• Coordinate, design, and negotiate costs for company events and parties, overseeing all aspects from concept to successful event execution

• Develop and refine office processes, checklists, and systems that improve efficiency and consistency.

Communication & Relationship Management:

• Represent the executive team in internal and external communications, ensuring a polished and consistent voice

• Assist the executive team in building and maintaining relationships with clients, city officials, and team members

• Ensure timely and effective communication between the executive team and key stakeholders

Confidentiality & Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism

• Assist with personal tasks and errands, as needed, to support the executive team

ABOUT YOU

• 5+ years of experience as an executive assistant for senior leadership, preferably in real estate, construction, or a related industry

• Exceptional organizational and time management skills

• Excellent written and verbal communication abilities

• Strong problem-solving skills and attention to detail

• Proficient in Microsoft Office Suite, expense and project management tools

• Ability to work independently and manage multiple priorities in a deadline-driven environment

• Professional demeanor and ability to interact with high-level stakeholders

• Comfort with evolving technologies (Artificial Intelligence, CRM platforms, virtual collaboration platforms, etc)

• This list is not meant to be "all-inclusive" and other job-related duties may be assigned. Howard Hughes Communities reserves the right to change or modify responsibilities as necessary based on business objectives.

Benefits Built for You
At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation's premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com .

NOTICE TO THIRD-PARTY AGENCIES

Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.