Executive Assistant

avel arrangements

• Screen and prioritize emails, calls, and requests for the executive's attention

• Prepare briefing materials, agendas, and follow-ups for meetings

• Draft and proofread correspondence, presentations, and reports

Project Coordination:

• Track deadlines, deliverables, and status updates across multiple real estate development projects

• Liaise with architects, contractors, legal teams, brokers, and other stakeholders

• Help coordinate due diligence, permitting, construction schedules, and vendor management

Administrative Operations:

• Organize and maintain files, including contracts, blueprints, budgets, and permits

• Handle expense reports, invoices, and financial documentation

• Support office operations, including supplies, vendor relations, and general organization

Communication & Relationship Management:

• Represent the executive in internal and external communications

• Build and maintain relationships with investors, clients, city officials, and team members

• Ensure timely and effective communication between the executive and key stakeholders

Confidentiality & Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism

• Assist with personal tasks and errands, as needed, to support the executive

ABOUT YOU

Each employee brings a unique blend of expertise and experience to their role, with the opportunity to continuously grow and make a meaningful impact. To thrive in this position, employees need the following background.

Skills & Experience

• 3+ years of experience as an executive assistant, preferably in real estate, construction, or a related industry

• Exceptional organizational and time management skills

• Excellent written and verbal communication abilities

• Strong problem-solving skills and attention to detail

• Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello)

• Ability to work independently and manage multiple priorities in a deadline-driven environment

• Professional demeanor and ability to interact with high-level stakeholders

ABOUT OUR CULTURE

We believe in celebrating unique ideas and embracing different points of view. We strive to source, engage, and retain diverse and talented people. We invest in our people through continuous learning opportunities and nurture the exchange of ideas. We cultivate a culture of belonging because better people make better companies, and better companies build better communities.

Personal Characteristics

• Strong communicator and collaborator.

• Critical thinker and problem-solver.

• Customer-focused with a passion for the employee experience.

• Self-starter with a proactive mindset.

• Flexible, highly organized, and detail-oriented.

• Professional appearance at all times.

Competencies

• Builds networks

• Courage

• Curiosity

• Growth mindset

• Inclusive

• Business insight

• Communicates effectively

• Resourcefulness

ABOUT OUR COMPANY

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Benefits Built for You

At our company, we offer competitive, market-based compensation that rewards performance and supports career growth.

Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness - social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

Howard Hughes

Today, our company carries forward the collective legacy of four innovative placemakers-James Rouse, George Mitchell, Victoria Ward, and Howard Hughes-who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: The Merriweather District® in Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area; Summerlin® in Las Vegas; Teravalis™ in the Phoenix West Valley; and Ward Village® in Honolulu, Hawai'i.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.