Office Coordinator

ctly to the Office Administrator.

What You Will Do

Front Desk:

This position is responsible for serving as the first point of contact for visitors to the Columbia Regional Office and providing general office duties as assigned. This includes but is not limited to:

• Resource for maintaining calendars for visitor offices and conference rooms.

• Update and distribute employee phone list as needed.

• Prepare and process outgoing and incoming mail - regular USPS and courier UPS or local delivery service.

• Receive and track incoming deliveries.

• Track inventory and daily up-keep of conference rooms, café and supply/storage room. Track & order supplies on a weekly basis or as needed.

• Maintain daily operation of café, pantry, and conference rooms.

• Ensure all copiers and printers are fully stocked with paper on a daily basis - regularly check toner status and replace and/or order as needed.

• Ensure all office common areas are clean, neat and organized - front lobby/reception and conference rooms.

• Schedule small and large group meetings; coordinate lunch and/or breakfast meetings possibly involving ordering food on an as needed basis.

Office Coordinator:

Assist in keeping the needs of day-to-day operations within the Columbia office functioning effectively. This will require maintaining a professional and working relationship with all levels of staff as well as with any onsite visitors and consultants.

• Provide assistance to corporate visitors, consultants, and vendors. (i.e. copying, printing, scheduling, etc.)

• Assist in implementing Columbia Regional Office's Culture & People initiatives and activities - internal and external as directed.

• Partner and collaborate with other support staff to share ideas; quick tips; etc., to enhance the effectiveness of processes.

• Oversee the daily employee lunch program via the ezCater Relish Program.

• Provide back-up coverage as needed.

• Assist staff with special projects as needed. Research, prepare, and edit documents, reports, in addition to presentations, as requested.

• Provide administrative support with respect to Coupa purchase orders, work orders and contracts as needed by preparing and tracking for various team members.

• Daily expense reporting within the Navan application.

• Offsite Storage: Retrieve and return file/storage boxes as needed and track status.

• Assist with internal office moves at the direction of the Manager, Business Operations & Administration.

ABOUT YOU

Each employee brings a unique blend of expertise and experience to their role, with the opportunity to continuously grow and make a meaningful impact. To thrive in this position, employees need the following background.

Skills & Experience

• High School Graduate with a 2-year College Degree or equivalent office experience required.

• Minimum 5 years of administrative support with a minimum of 3 years in a corporate office environment.

• Must have the ability to work independently with little or no supervision on a regular basis.

• Working knowledge of all Microsoft Office 365 applications.

• Knowledge of Coupa, iCertis, SalesForce applications helpful.

• Experience with purchase orders, contracts and work orders preferred.

• Strong relationship building with all levels of staff.

• Excellent interpersonal, verbal, and written communication skills.

• Ability to interact with all levels within the organization.

• Handle a dynamic work environment with competing priorities along with the ability to stay organized required.

• A team player who can multi-task and is self-directed.

• Exercise sound judgment when making decisions.

• Good problem solver/creative thinker.

• "Can-do" attitude, pro-active and resourceful.

• Must be able to lift up to 25 lbs.

ABOUT OUR CULTURE

We believe in celebrating unique ideas and embracing different points of view. We strive to source, engage, and retain diverse and talented people. We invest in our people through continuous learning opportunities and nurture the exchange of ideas. We cultivate a culture of belonging because better people make better companies, and better companies build better communities.

Personal Characteristics

• Strong communicator and collaborator.

• Critical thinker and problem-solver.

• Customer-focused with a passion for the employee experience.

• Self-starter with a proactive mindset.

• Flexible, highly organized, and detail-oriented.

Competencies

• Builds networks

• Courage

• Curiosity

• Growth mindset

• Inclusive

• Business insight

• Communicates effectively

• Resourcefulness

ABOUT OUR COMPANY

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Benefits Built for You

At our company, we offer competitive, market-based compensation that rewards performance and supports career growth.

Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness - social, emotional, financial, and physical.

• Competitive 401k plan

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Generous PTO policy

• Student loan assistance and stipends to assist with lifelong learning

Howard Hughes

Today, our company carries forward the collective legacy of four innovative placemakers-James Rouse, George Mitchell, Victoria Ward, and Howard Hughes-who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants. Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: The Merriweather District® in Columbia, Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area; Summerlin® in Las Vegas; Teravalis™ in the Phoenix West Valley; and Ward Village® in Honolulu, Hawai'i.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.