Operations & Leasing Administrative Assistant

cheduling, coordinating, researching, compiling, exchanging and analyzing information.

• Manage and update Lease records, reports, and workflows in internal systems including but not limited to; Workday, Salesforce, eBuilder/Trimble, Icertis and Coupa

• Assist with contract management, including tracking, filing, and processing approvals

• Review and track insurance documents for compliance

• Collaborate with Legal and Risk Management to support contract and insurance processes

• Coordinate communication and documentation between internal teams, tenants, and external partners

• Support ongoing tenant coordination activities, including various communications (emails, phone calls, etc.), scheduling, tour details, reporting, and follow-ups

• Coordinate, support, and perform preconstruction close-out/punch walks

• Prepare reports, correspondence, and presentations as needed

• Contribute to special projects and cross-functional initiatives

• Work with all levels of management and external professional entities

• Participate in Meetings, record, and distribute notes as requested

• Prepare and submit Expense Reports for leadership at their discretion

• Prepare communications with and for various stakeholders such as operations and leasing team members, contractors, tenants, neighboring properties, etc.

• Track and follow-up on (as needed) lease documentation status with both internal and external partners.

• This list is not meant to be "all-inclusive" and other job-related duties may be assigned. Howard Hughes Communities reserves the right to change or modify responsibilities as necessary based on business objectives.

ABOUT YOU

• 3+ years of experience as an executive assistant, preferably in real estate, construction, or a related industry

• Exceptional organizational and time management skills

• Excellent written and verbal communication abilities

• Strong problem-solving skills and attention to detail

• Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello)

• Ability to work independently and manage multiple priorities in a deadline-driven environment

• Professional demeanor and ability to interact with high-level stakeholders

Benefits Built for You
At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation's premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com .

NOTICE TO THIRD-PARTY AGENCIES
Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.