Compliance Coordinator

Mark Anthony Group

Chicago, IL


Position summary


Distributor transactions (buy/sells, terminations, appointments, etc.) (40%)

  • Coordinates internal approvals of distributors' transactions

  • Processes transactions including , drafting of letters, completing US Distributor Agreements and/ or Amendments

  • Tracking of all the correspondence that is sent to the distributors and received from them

  • Coordination of having documents signed as needed

  • Researching any territory discrepancies or questions on contract distributor territories

  • Communicate information regarding transactions to appropriate employees

  • Maintaining of all distributor documents physically and digitally

  • Maintaining and Updating related company systems

Participates on US product launches (25%)

  • Work with Commercial Team on simple product launches to gain approvals for brand(s) added to distributors' agreements.

  • Prepare and send out to the distributors amendments to the agreements updates with new brands added and discontinued brands removed

  • Tracking of the amendments

  • Follow up with the distributors on amendments not received

  • Filing the brand amendments physically and digitally

  • Maintaining and Updating related company systems

  • Communicate information to appropriate employees regarding status of the brand amendments

Processing of summited templated agreements (Sponsorship, Nondisclosure, etc) (25%)

  • Log submitted agreements into the tracking sheet

  • Verify that no changes were made from the template

  • Work with Contracts Team if there are changes

Special Projects (10%)

  • Conducts research, gathers and compiles data, and conducts knowledge translation of Distributor Administration and compliance information in a manner that is concise and easy to understand.

  • Other projects and responsibilities as directed by Manager

Minimum Requirements:

Qualifications, Education, & Experience

  • Bachelor's Degree preferred or 1 year of relevant experience

  • Must be expert in Word, with a proficiency in Outlook, Excel and PowerPoint.

  • Knowledge of alcohol beverage industry preferred but not required

Skills & Abilities

  • Must be a self-starter, well-organized and able to multi-task and prioritize
  • Must be a team player and able to work in a fast-paced environment.
  • The ability to express complex concepts, business situations and opinions in a clear and practical manner.
  • Possess excellent verbal/written communications and interpersonal skills with the ability to communicate with all levels of company management
  • Possess an attention to detail