Project and Division Assistant

acking order status, and expediting deliveries as needed.

• Perform document control functions, including managing the transmission of drawings and technical documents.

Administrative Support

• Prepare, organize, and disseminate reports using MEPPI's business and document systems, ensuring alignment with SCD formatting and consistency standards.

• Support the Division safety program by collecting data, generating reports, and managing the purchase and distribution of personal protective equipment (PPE).

• Monitor, track, and analyze training, process, and policy compliance, reporting any variances or concerns to management.

• Assist in the onboarding and training of new employees, ensuring a smooth integration into SCD.

• Develop presentation materials for client meetings, business planning sessions, and senior management reviews.

• Manage internal communications by preparing and distributing division-wide updates in collaboration with Division leadership.

• Coordinate travel arrangements for SCD management, maintain the travel calendar, and process expense reports.

• Develop, plan, and maintain meeting schedules, including all-employee meetings, customer meetings, and subcontractor engagements.

• Organize special events and social functions to foster team collaboration and engagement.

What You Bring:

• Education: Associate's degree with a minimum of 5 years of administrative or clerical experience, or equivalent education and experience.

• Independence & Initiative: Ability to work autonomously with limited guidance while managing multiple assignments.

• Confidentiality & Integrity: Skilled in handling sensitive and confidential information with professionalism.

• Problem-Solving & Analysis: Intermediate analytical skills to assess challenges and provide effective solutions.

• Communication Excellence: Advanced interpersonal and written communication skills to engage with executives, employees, vendors, and customers.

• Technical Proficiency: Advanced experience with MS Office (Excel, Word, PowerPoint), ERP systems, and business planning software.

What's in It for You?

• Comprehensive Health Coverage: MEPPI covers 90% of medical, dental, and vision insurance costs to ensure your well-being.

• Retirement Benefits: Secure your future with a 401(k) plan featuring up to 4% employer matching.

• Paid Time Off: Begin accruing vacation after just 90 days, plus 12 paid holidays per year.

• Career Development: Access training programs and educational assistance to advance your skills and career.

• Employee Perks: Enjoy profit sharing, exclusive discounts, and access to MEPPI's Wellness Program and 24/7 fitness center in Warrendale, PA.

Why MEPPI?

At MEPPI, you are part of a team committed to innovation and excellence. As a U.S. affiliate of Mitsubishi Electric, we are leaders in power systems and rail transportation, driving cutting-edge solutions that shape the future.

Equal Opportunity Employer:

MEPPI is dedicated to fostering an inclusive workplace and welcomes applicants from all backgrounds. We ensure that every candidate is given equal consideration.

Notice to Agencies and Search Firms: MEPPI is not accepting unsolicited resumes from agencies or search firms. Any resume submitted without a signed agreement will become the property of MEPPI, and no fee will be paid for hires resulting from unsolicited referrals.