System Studies Project Operations Assistant

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Key Responsibilities****Project & Financial Operations

• Prepare invoice nominations and compile documentation to ensure accurate and timely customer billing
• Perform project setup in ERP/MRP systems, ensuring proper entry of:
  • Billing milestones
  • Contract terms
  • Financial structures
• Verify contracts, purchase orders, and billing agreements prior to project execution

Contracts & Compliance

• Maintain centralized contract repository with tracking of:
  • Contract status
  • Risk assessments
  • Compliance requirements
• Ensure adherence to approval workflows for financial commitments and subcontracting
• Maintain project documentation including contracts, change orders, and billing records

Billing & Time Management

• Monitor billing schedules and milestone tracking
• Review and validate labor hour submissions, resolving discrepancies with project managers
• Ensure accurate time entry, rate schedules, and cost allocations

Customer & Systems Support

• Facilitate customer onboarding and maintenance in internal systems
• Coordinate sales commission approval workflows
• Maintain accurate project and customer records in business systems

Reporting & Coordination

• Assist in preparing dashboards and reports including:
  • Billing status
  • Backlog tracking
  • Revenue forecasts
• Schedule and coordinate meetings for the commercial operations team
• Support cross-functional collaboration with internal teams and external stakeholders

Required Qualifications

• Associate degree with 3+ years of administrative or clerical experience, or equivalent combination of education and experience
• Strong ability to manage multiple projects independently
• Intermediate analytical and problem-solving abilities
• Advanced written and verbal communication skills
• Advanced proficiency in:
  • Microsoft Office (Excel, Word, Outlook)
  • SharePoint
  • ERP/MRP systems and business planning tools

Why Join Us?

• Work alongside industry experts supporting critical power system studies and grid reliability initiatives
• Gain exposure to both technical engineering projects and commercial operations
• Be part of a collaborative, high-impact team driving innovation in the energy sector

Apply Today
If you are a detail-driven professional with experience supporting engineering projects—particularly in Power System Studies—we encourage you to apply and grow your career with us.