Administrative Assistant

e hiring team as your internal resume. Please be sure your profile is fully complete with your skills, relevant experience and education (if required). Click here to learn more. Please note, this link is only accessible for MSK employees.

Job details

We are seeking an Administrative Assistant to support Biomedical Engineering and Radiation Safety which are part of the Department of Medical Physics. Are you passionate about our mission and supporting our leaders? We want you to join us! This is a hybrid position!

The role will provide support, performing various clerical duties to contribute to the smooth operations of the Department's administrative office.

You Are:

• Diligent in your correspondence and written communication

• A professional who is comfortable working closely with senior faculty and staff

• An effective communicator, determining how best to reach various audiences and completing communications based on that understanding

• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances

• Adept at building partnerships to meet shared objectives and goals

• Capable of building strong customer relationships and delivering customer-centric solutions

• A good decision maker, shown success at making timely decisions that keep the organization moving forward

• Willing to take action and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

• A critical thinker who is resourceful with excellent organizational skills and able to handle competing assignments

You will:

• Prepare, proof-read and process documents for approval and/or distribution using office automation

• Track expenses of faculty, staff, and non-employees; process reimbursements and payments

• Assist with scheduling and making travel arrangements

• Manage Section Heads' calendars and schedule meetings as assigned

• Assist Section Heads on special projects to complete tasks such as drafting correspondence, copying and distributing correspondence/paperwork and filing

• Prepare purchase requisitions, work orders, and process invoices for payment

• Gather information and perform data entry in the MSK Time timekeeping system

• Coordinate new employee team-specific orientation

• Craft and distribute email communications including notifications, announcements, agendas, and invitations

• Coordinate candidate interviews involving multiple stakeholders

• Perform other tasks delegated by the Director and Associate Director

You have:

• 2 years' experience providing executive-level administrative support

• Proficiency in Microsoft Office - Word, Excel, PowerPoint, Outlook

• Excellent written and verbal communication skills

• Ability to multitask in a high-volume office

• The ability to work independently under general supervision

Hours: Monday-Friday 9 am-5 pm. Primary location, 321 East 61 st Street, New York, NY 10065

Are you ready to learn more about our Benefits?

Pay Range $25.65-$38.42

Please click to learn more about MSK's compensation philosophy.