Administrative Assistant

d an unwavering commitment to owning your career plan, you can grow your career to new heights

• Real rewards. We offer competitive and transparent pay practices, top-of-the-range wellbeing programmes, and brilliant opt-in benefits. Because we believe companies should offer more than just a salary

• Meaningful purpose. Our products and solutions have real-life impact on people and organisations across the globe. Our innovations make a difference

• Life flexibility. We want you to bring your best self to work every day. We understand that you can only do that with quality time to care for yourself, your loved ones and your community

• An inspiring culture. Find yourself surrounded by leaders that care, invested teammates, and like-minded groups where you'll feel at home

• Industry leadership. Play your part in a fast-growing organisation known for excellence, profitability, and stability

What you'll do:

• Provide comprehensive administrative support to the Executive Vice President and Managing Director, International, including calendar coordination, meeting scheduling, and day-to-day support

• Track and support project deadlines, task coordination, and status updates to help the Executive Vice President and Managing Director, International stay aligned and on schedule

• Under the direction of the Senior HR Manager, oversee office operations to ensure the smooth and professional running of the office environment including monitor office supplies, liaison with vendors and third-party providers.

• Engage the Facilities Team to ensure on site Facilities requirements are prioritised as required.

• Assist in organising team meetings, internal events, and off-site logistics-handling scheduling, catering, materials prep, and follow-ups

• Coordinate travel arrangements, including flights, accommodations, and transportation, preparing itineraries to ensure efficient trips

• Serve as a primary point of contact for internal and external communications-responding to emails, calls, and requests with professionalism

• Proactively identify opportunities to create efficiencies in existing administrative processes and provide recommendations on new processes that will strengthen the on-site cultural experiences for team members.

• Collaborate with both the Senior HR Manager and global Admin team members to deliver a range of global and local engagement initiatives throughout the year.

• Ensuring business adherence to UK Health and Safety compliance requirements in respect of First Aid and Fire Warden provision.

• The nature of the role is such that the postholder will routinely handle confidential information and will be required to do so with the utmost integrity and discretion.

What you'll need:

• 3+ years of administrative or office management experience, preferably in a professional, fast-paced setting

• Strong organisational and time-management skills with the ability to balance multiple tasks and priorities effectively

• Excellent verbal and written communication skills, with attention to detail and clarity

• High level of discretion and professionalism in handling sensitive and confidential information

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with team collaboration tools (e.g. Teams)

• Comfortable working independently and as part of a team, adapting to shifting priorities with a positive attitude

• Strong interpersonal skills and a proactive mindset-able to build relationships across departments and anticipate team needs

• A mindset grounded in accountability, customer service, and delivering results while instilling trust across the organisation

Our side of the deal:

• We believe everyone deserves to see their path forward, and the steps in place to achieve their career and financial goals.

• Every team member is required to have a career plan in place, to be reviewed with their manager after six months in our team.

• The starting pay range for this role is £35,000+ per annum.

• Pay progression based on your performance.

We're committed to helping you thrive in all aspects of your life. Our pay programs are just one element of this. Check out NAVEX's career page to find out more information.

We're an equal opportunity employer, including all disability and veteran status.