Office Coordinator

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In this role, you will have the opportunity to have visibility into all areas of our business and maximize your career potential with NAVEX!

You'll thrive in this role surrounded by an engaged, collaborative team deeply committed to your success. Join us and help shape what's next!

What you'll get:

• Meaningful Purpose. Your work helps organizations operate with integrity and protect their people-at a scale few companies can match.

• High-Performance Environment. We move with urgency, set ambitious goals, and expect excellence. You'll be trusted with real ownership and supported to do the best work of your career.

• Candid, Supportive Culture. We communicate openly, challenge ideas-not people-and value teammates who embrace bold thinking and continuous improvement.

• Growth That Matters. You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth.

• Rewards for Results. We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

What you'll do:

Screen incoming callers, address and/or route questions appropriately

Receive, open, sort and distribute incoming mail; assist with outgoing mail and deliveries

Provide administrative support to executive team members as needed, including meeting coordination, data entry and more

Coordinate meeting logistics, including scheduling, ordering of food/beverages, and other duties as needed

Plan and coordinate meetings and on- site event logistics, including scheduling, ordering of food/beverages for Grub in the Hub days

Order, distribute and maintain office supplies, including coordination of office equipment repairs

Provide and manage access badges to team members

Maintain the appearance of all facility common areas, including kitchens, conference rooms, copy rooms, etc.

Participate on the NAVEX Connect Team and provide local support on various initiatives

Collaborate with the NAVEX Connect coordinators at all locations for ideas and to ensure the events are executed consistently across the company within a specified budget

Provide assistance to HR team for employment verification activities

What you'll bring:

• 6+ months of experience providing excellent customer service

• Demonstrated computer proficiency in Outlook, MS Word, and Excel

• Experience handling confidential information

• The ability to take initiative and work independently as well as within a team environment

• A high level of accuracy and attention to detail, managing multiple priorities with competing deadlines

• Culture Agility. Comfort working in a fast-paced, candid environment that values innovation, healthy debate, and follow-through

• AI Readiness. Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes

• Fuel performance and outcomes. Leverage your job competencies and champion NAVEX's core values

Our side of the deal:

• We'll be clear, we'll move fast, and we'll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make-and we commit to doing that every step of the way.
• The starting pay for this role is $18.50 per hour. Discover how you can grow, lead, and make an impact by visiting our career page to learn more. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.