Senior/Principal Administrative Support, Onsite

relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://https://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like:

We are seeking an enthusiastic and detail-oriented administrative professional (job title: Administrative Support) ready to take on new challenges providing support for our fast-paced, high-impact program. As a key member of our California team, you will interact daily with your peers on the administrative program support team, as well as with program managers, external partners and customers, and technical and project management leads at both the Livermore and Albuquerque sites. You will work collaboratively with your team to develop program support efforts, establishing and enhancing processes and structures that enable smooth workflow, tracking, and follow-through.

On any given day, you may be called on to:

• Schedule high-level program meetings to include securing a location, coordinating attendees (including visitors), verifying clearance levels, setting agendas, taking minutes, collecting action items, and communicating to management

• Collaborate with colleagues at Sandia Albuquerque and engage proactively with external partners across the National Security Complex

• Ensure accuracy and professionalism of emails, calendar invites, and meeting documentation

• Partner with Information Management team to manage program databases, track actions, attend technical meetings, and capture notes and actions

• Understand how and where documents are stored and ensure the appropriate folders and repositories are used

• Monitor, communicate, share, and present information to managers and team members

• Participate in information management and communication projects and processes, including SharePoint accounts; photo and video scheduling, collection and storage; review and approval processes; and assistance with management reporting

• Gather, collect, record, monitor, and verify data and information from multiple sources

Due to the nature of the work, the selected applicant must be able to work onsite in Livermore, CA.

Salary Range:

$57,800 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

• High school diploma plus five or more years of directly relevant experience

• Proficiency with Microsoft Outlook

• Experience with Microsoft Office, including Word, Excel and/or PowerPoint

• Ability to obtain and maintain a DOE Q-level security clearance

Qualifications We Desire:

• Active US DOE Q-level security clearance or equivalent active clearance with another US government agency

• Bachelor's degree in relevant field plus two or more years of experience

• Experience planning and managing large-scale meetings and events

• Experience with Microsoft SharePoint and Confluence

• Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management and technical staff

• Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities

• Proactive problem-solving skills and a willingness to troubleshoot challenges with a customer service-oriented mindset

• Excellent written and verbal communication skills

• Familiarity with Nuclear Deterrence programs and Sandia's program structure

About Our Team:

The ND Communications and Information Management department is a dynamic team that provides communications, technical writing and information management expertise in support of Division 8000 nuclear deterrence programs.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 696928

Job Family: BU

Regular/Temporary Position: T

Full/Part-Time Status: F