Office Manager / Flex Schedule - Fulton, MD

Learn more at https://www.sonatype.com .

This position will be the onsite Office Manager for Sonatype's headquarters in Fulton, Maryland. In this role you will handle activities such as: ordering office supplies and food, distributing mail and greeting guests, as well as internal and external meeting coordination; maintaining travel arrangements and managing expense reports for designated members of executive Leadership team, coordinating events and leadership activities and other administrative tasks as assigned.

The ideal person for the job will be a high energy individual that is a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have experience working in an office environment, performing administrative duties, and providing support to leaders. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

This role is 30 hours/week/ flex schedule - Tuesday/Wednesday/Thursdays in the office with occasional Mondays as needed.

What you will do:

• Performs various administrative functions for Sonatype CEO and other senior leaders including maintaining calendars and schedules, making travel/accommodation arrangements, making meeting arrangements, interacting with clients/visitors, completing expense reports.

• Manage communication between upper management and employees, collaborating closely with internal and external executives on various projects and tasks

• Performs general office administrative functions such as maintaining files, preparing presentations, and handling mail / email / correspondence.

• Is responsive and maintains communication with other departments/individuals and conducts follow-up for various projects and ongoing tasks and responsibilities.

• Ensure inventory of all kitchen and personal supplies and proactively place orders

• Regular cleaning and organization of conference rooms, business decor, central gathering areas

• Plan a wide variety of social activities, team lunches, transportation and branding events while maintaining budget requirements

Who you are:

• 3 days per week onsite in the Fulton, MD office - with Occasional Mondays as needed

• At least 4 years' experience in administrative role reporting directly to upper management

• Superb written and verbal communication skills

• Demonstrated ability to manage budgets and work with order management systems

• Strong time-management skills and the ability to prioritize and coordinate multiple projects at once

• Proficiency in Microsoft Office, Google Suite, Airbase, Concur and other office productivity tools, with ability to learn new software and systems; Use of Slack preferred

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to maintain strict confidentiality and professional decorum at all times

• Local knowledge of the area, of restaurants, social and event venues, transportation vendors, grocery and retail outlets and delivery services a plus.

What we are proud of:

• 2023 Forrester Leader in SCA

• #1 ranked SCA

• 2022 Frost & Sullivan Technology Innovation Leader Award: Sonatype earned Frost & Sullivan's 2022 Global Technology Innovation Leadership Award in Development and Operations (DevOps) Security.

• NVTC 2022 Cyber Company of the Year: Sonatype was named Commercial Cyber Company of the Year and a Capital Cyber Award-winner by the Northern Virginia Technology Council (NVTC)

• 2022 Annual Peer Award: Sonatype's Nexus Lifecycle won a PeerSpot Silver Peer Award as a leading Enterprise Technology solution in the Software Composition Analysis category.

• 2022 Best in Biz Award: Sonatype CEO Wayne Jackson was recognized as a Silver Winner in the Best in Biz Awards' Executive of the Year category.

• Tech Ascension Awards: Sonatype was named the Best DevOps Security Solution for Nexus Lifecycle and Nexus Firewall (Software Composition Analysis).

• BuiltIn Best Places to Work: Sonatype was named to the Washington DC 100 Best Places to Work list and Washington DC Best Midsize Places to Work list.

• Company Wellness Week - We shut down company operations for a week to enable all employees to spend time pursuing personal growth and enjoying much needed and deserved rest.

• Diversity & Inclusion Working Groups

• Parental Leave Policy

• Paid Volunteer Time Off (VTO)

#LI-EL1

#LI-ONSITE

At Sonatype, we value diversity and inclusivity. We offer perks such as parental leave, diversity and inclusion working groups, and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know.