Administrative Coordinator, External Affairs

-A culture by fostering collaboration and community.

Responsibilities

• Manage and maintain executive and team members' schedules; mastery of Microsoft Office/Outlook required.

• Plan and coordinate meetings, events, and logistics for video/photo shoots (including vendor management, set design, production calendar, and on-site support).

• Prepare invoices, reports, memos, letters, financial statements, and other documents using Microsoft Suite; manage and track multi-million-dollar department budget and invoices.

• Plans the bi-monthly External Affairs team meeting, working with EALT to coordinate speakers, create the deck and facilitate culture/team engagement.

• Compiles the monthly External Affairs Update for the Executive Committee.

• Works with other CCEA admins to ensure the External Affairs team is represented in CCEA department communication & meetings.

• Assist with project management and development of documents, PowerPoints, and other materials.

• Open, sort, and distribute incoming correspondence (including email).

• Compile, transcribe, and distribute meeting minutes; manage meeting agendas.

• Make travel arrangements and complete expense reports.

• Conduct research and compile data for consideration and presentation by executives, committees, and boards.

• Greet and host visitors and Operators; interact with people outside the organization, representing Chick-fil-A to customers, the public, government, and other external sources.

• Openness to serve on department development and culture team, designing and planning events and activities to enhance team culture and celebrate achievements.

• Assist with team and individual celebrations and recognition.

• Develop and maintain constructive and cooperative working relationships; communicate effectively with supervisors, co-workers, and subordinates.

• Develop specific goals and plans to prioritize, organize, and accomplish work.

• Identify potential billing issues by recognizing information on invoices by category, estimating, or recognizing differences or similarities, on vendor proposals.

Minimum Qualifications

• Bachelor's Degree or the equivalent combination of education, training and experience from which comparable skills can be acquired

• Expert-level technology skills, including Microsoft Office.

• Experience managing calendars, scheduling meetings/events, and coordinating video production.

• Experience coordinating complex travel arrangements, both domestic and international.

• Strong relational skills, organizational and task management abilities; ability to anticipate needs and manage multiple tasks simultaneously.

• Ability to maintain trust with confidential information.

• Desire to learn new technology and adopt as appropriate.

• Ability to compile, manage, and track details, events, and data in an organized manner online for quick access.

• Ability to play a key role in a highly cohesive, creative, and collaborative team that works across the entire Chick-fil-A organization and reports directly to senior leadership.

• Desire to care for individuals and contribute to a positive team culture

Preferred Qualifications

• Bachelor's degree

• Experience providing administrative support to executives in high profile roles like public officials, elected officials, senior level executives or leaders.

• Project management experience

• Strong understanding of best practices and current trends in administrative support, technology, and communication

• Familiarity with executive-level communication protocols and best practices

Minimum Years of Experience

0

Travel Requirements

10%

Required Level of Education

Bachelor's degree or equivalent experience

Preferred Level of Education

Bachelor's Degree