Senior Executive Assistant

senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

• Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination

• Preparing detailed travel and expense reports, reconcile corporate card accounts and follow through/follow-up on report

• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Interface with employees, vendors and clientele of all level

• For Executive-led meetings and, as requested, for board meetings

• Prepare and distribute agenda in advance

• Arrange staff meeting including facilities, connection tools, and action minutes

You have what it takes if you have...

• Live local to Dublin, CA and willing to work in office 3+ days a week.

• 7+ years executive level administrative support experience, C-level preferred

• A bachelor's degree from an accredited university/college or equivalent work experience

• Experience overseeing budgets and expenses

• Experience developing internal processes and organizational systems

• Strong time-management skills and the ability to organize and coordinate multiple projects at once

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to keep company confidences

• Exceptional writing and grammar skills

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

• Consideration for privacy and security obligations

Extra dose of awesome if you have...

• Experience supporting C-level