Facilities Coordinator

the financial services industry.

Pay and Benefits:

• Competitive compensation, including base pay and annual incentive

• Comprehensive health and life insurance and well-being benefits

• Pension

• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

• The role is fully onsite

The Impact you will have in this role:

This position is responsible for supervising the day-to-day facility operations, furniture, fixture and equipment (FFE) repairs and maintenance in the designated office and the role incumbent is expected to be physically present in the office 5 days per week other than whilst on leave. This position is also responsible for supervision of outsourced facility operations staff.

Your Primary Responsibilities:

• Overseeing the operations, maintenance and testing of building plumbing, UPS, HVAC, emergency generators, electrical and fire detection/suppressions systems

• Supervises cleaning staff, maintenance staff & repair vendors including assignment of work orders for each task. Responsible for work order quality control and validation that best maintenance practices aligning to DTCC standards are upheld. All work orders shall be routed through DTCC's work order system for tracking purposes.

• Budget development, maintenance RFP scope of work development, purchase order creation, & actual spend tracking against budget including monthly site performance reports for designated DTCC office site.

• 24/7 response to alarms generated by the building monitoring systems (FMS & BMS)

• Assists and co-ordinates aesthetic and facilities process improvements. Supports space planning, analyzing space needs and managing moves

• Liaises with building landlord and government offices for regulatory purposes

• Workplace Design Services (WDS) representative for the site's Regional Area Manager and attend meetings when necessary

• Supervise Health & Safety including workplace risk assessments, air/water quality testing

• Oversight of amenities such as coffee, vending, parking, event support

• Supervises daily mail, shipping and receiving activities, interacting with DTCC's Office Services Group

• 24/7 Response to emergency situations relating to employees and/or facilities

• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately

Qualifications:

• Minimum of 4 years of related experience

• Bachelor's degree preferred or equivalent experience

Talents Needed for Success:

• Ability to read architectural and engineering building drawings

• Excellent communication, written skills and client focus

• Ability to use Microsoft Word, Excel, Power Point and Visio

• Experience with IBM Tririga Work Order System (or comparable system)

• Strong vendor relationship management skills

We offer top class training and development for you to be an asset in our organization!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.