Executive Assistant

nagement:** Organize and maintain electronic and paper files, ensuring easy access to relevant documents. Handle sensitive information and maintain confidentiality at all times.

• Data Analytics: Have basic knowledge of data analytics from excels/ reports. Acumen in finance and numbers would be good to have skill.

• Travel Arrangements: Arrange travel logistics for the Leader, including flights, accommodations, and ground transportation. Prepare travel itineraries and ensure all arrangements align with preferences and schedules. Timely response to admin/ facilities team to avoid cost inclination due to delayed decision. Raise red flags as when needed.

• Administrative Support: Provide general administrative support, manage expense reports on time, invoice coordination; maintain departmental files and folders. Coordinate special projects assigned by Leader.

• Project Assistance: Assist in the coordination and execution of special projects, initiatives, and events as directed by the Leadership.

• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

• Relationship Management: Cultivate and maintain positive relationships with internal and external stakeholders, including senior executives, clients, vendors, and partners.

• Prioritization: Assess the urgency and importance of tasks and requests, prioritizing them accordingly to ensure the Leaders's focus on critical matters.

What the Ideal Candidate Brings to this Role

• Experience as an executive assistant or similar role, supporting C-suite executives.

• Data analytics skills and prior exposure on inferring reports is a must.

• Strong communication skills and proven record to work with multiple stake holders is preferred.

• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

• Discretion and integrity in handling confidential information.

• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

• Professional demeanor and interpersonal skills.

Other Qualifications/ Experience Required

• Batchelor's degree or above preferred.

• Proven 6 plus years' experience as an executive assistant or similar role, supporting C-suite executives.

• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

• Strong written and verbal communication skills, with keen attention to detail.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant office automation software.

JR011083