Executive Assistant - Grid Automation Leader

• Executive Support: Manage complex calendars, schedule and prioritize meetings across global time zones, handle travel arrangements, and maintain a forward-looking view of upcoming priorities and commitments.

• Communication Management: Serve as a key liaison between the Executive Product Leader and internal teams, external partners, and customers. Draft, proofread, and edit communications, reports, and presentations ensuring accuracy, tone, and professionalism.

• Project & Initiative Support: Assist in tracking key initiatives and strategic projects. Coordinate follow-ups, prepare briefing documents, monitor KPIs, and ensure alignment with GridBeats' strategic objectives.

• Event & Meeting Coordination: Plan and organize internal meetings, executive offsites, customer visits, team events, and large group sessions. Prepare meeting agendas, minutes, and follow-up action plans.

• Office & Operational Efficiency: Support daily office operations including supply management, vendor coordination, expense reporting, and other administrative needs to maintain an organized and efficient working environment.

• Social Media & Communication Support: Collaborate with the GridBeats Commercial/Marketing team to support communication initiatives, including internal news, social media posts, and brand visibility efforts.

• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism, exercising sound judgment at all times.

Qualifications:

• Bachelor's Degree preferred (Business Administration, Communications, or related field) or equivalent work experience.

• Minimum of 5 years of experience supporting senior-level executives, preferably in a technology, innovation, or industrial sector.

• Experience working with matrixed organizations and global teams is highly desirable.

Skills and Attributes:

• Exceptional organizational, time management, and prioritization skills.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, and project management tools is a plus.

• Strong written and verbal communication skills, with the ability to create executive-quality documents and presentations.

• Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

• Comfortable working independently with minimal supervision while thriving in a fast-paced, high-performance environment.

• Discreet, trustworthy, and able to maintain confidentiality and professionalism at all times.

• Familiarity with social media platforms (LinkedIn, X/Twitter) and basic content planning is a plus.

Additional Information

Relocation Assistance Provided: No