Senior Occupancy Space Planner, East

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Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.
Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.
Job Description

Primary Function of Position:

As a Senior Occupancy Planner, you'll be vital to our Global Strategic Workspace Planning Team. Focus on occupancy planning, space management, and workplace design. You'll collaborate with others on projects. You should be responsive, flexible, and able to work in a collaborative environment. This position reports to the Sr Manager.

Roles and Responsibilities:

• Responsible for a set of buildings, their occupants, spatial data, space requests, and planning for capital projects.

• Collaborate with stakeholders at all levels to define occupancy requirements and space needs for respective teams

• Develop relationships and communication channels proactively to review updates, space plan concerns, and collect respective team updates.

• Perform periodic surveys of space utilization and review space requirements across business units

• Leverage and parse spatial data to continually optimize our facilities, space configurations, efficiency, building blocking, etc.

• Support reporting efforts to provide regular program/building updates

• Highlight risks and opportunities with the project teams and senior leadership.

OCCUPANCY & SPACE PLANNING:

• Perform strategic occupancy planning, scenario planning, programmatic strategy, space planning, and workplace design for facility projects in the eastern USA.

• Engage internal customers to develop solutions for respective workspaces and workflows

• Manage workshops and work to support occupancy, space, and scenario planning summarizing in presentations.

• Document business requirements and translate them to occupancy planning and scenario plans to maximize safety, efficiency, and foster innovation.

• Communicate with customers to validate headcount growth projections and programmatic space requirements. Use CAD/CAFM to create test fit layouts for approval.

• Responsible for building re-stacks, move planning, seat blocking, seat assignments, and spatial data in Archibus

• Negotiate space among user groups to maximize the use of real estate while enhancing adjacencies to improve collaboration and workflows.

• Manage space requests and relocation planning, working closely with project managers and internal customers.

• Develop and carry out project planning tasks like group moves, migration plans, and final relocation to ensure smooth transitions.

• Create reporting to effectively communicate occupancy/ vacancy ratios, headcount projections, and workplace conditions.

WORKPLACE STRATEGY AND DESIGN:

• Integrate current and future design standards in facility and workplace projects

• Survey, analyze, and develop post-pandemic workplace strategies and potential design updates.

  Survey, review, and develop post-pandemic workplace strategies and potential design updates.

• Participate in occupancy planning and workplace design efforts for the post-pandemic workplace

• Participate in workplace strategies for internal business functions that support collaboration and productivity and are aligned with company priorities.

MOVE PLANNING

• Manage relationships with our moves, adds, and changes team

• Liaise between business units to create aligned block plans and seat assignments prior to move execution

• Effectively communicate Move plan to stakeholders and effectively transition to MAC execution team

PLANNING & CAPITAL/EXPENSE PROJECTS:

• Partner with execution teams to plan and scope projects accurately and in line with business requirements/programmatic needs
• Review plans for consistency with design playbook. Input needed for architecture, interiors, furniture, transition planning, and closeout.

Qualifications

Skills, Experience, Education, & Training:

• Minimum bachelor's degree and minimum six to eight years of relevant post-graduate professional experience in operations/space planning management
• Experience in managing effective and positive relationships with outsourced suppliers.
• Experience with space utilization (moves/restacks/shared workplace).
• Provide excellent customer service to employees and top people.
• Experience with data analysis to develop presentation materials.
• Desire to provide excellent customer service.
• Proven data skills (excel, tableau, other analytical tools)
• Experience with IWMS management systems.
• Proficient in AutoCAD.
• I have exceptional interpersonal skills. I can manage and communicate well with people at all levels, from staff to executives.
• Effective communication skills including business case validations and presentations for leadership
• Ability to work well in a fast-paced, team environment, taking a leadership role and dealing with ambiguity effectively

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

Base Salary Range Region 1: $130,300 USD - $187,500 USD
Base Salary Range Region 2: $110,800 USD - $159,400 USD
Shift: Day
Travel: 25% of the time
Workplace Type: Purposeful Onsite - This job requires being onsite for leader-defined events and activities which could be monthly/annually. Onsite frequency may increase based on business need.