Administrative Assistant

orting smooth execution across a dynamic environment.

Job Responsibilities

• Manage calendars for senior management, including prioritization, scheduling, and conflict resolution

• Coordinate internal and external meetings, including conference rooms, logistics, and last-minute schedule changes

• Prepare, track, and follow up on correspondence and inquiries on behalf of leadership

• Arrange business travel and maintain detailed itineraries for staff and visitors

• Reconcile and submit expense reports in line with applicable policies and timelines

• Support office operations by monitoring supplies and coordinating with facilities as needed

• Handle sensitive and confidential information with discretion and sound judgment

• Build effective working relationships across stakeholders and serve as a reliable point of contact for the team, evidencing a consistently constructive partnership style.

• Identify operational issues and escalate risks or concerns appropriately

• Support peers and assist with overflow, special projects, and time-sensitive administrative needs

Required Qualifications, Capabilities, and Skills

• Bachelor's degree or equivalent professional experience

• Minimum 5 years of administrative experience supporting senior leaders or large teams

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

• Experience using expense management tools such as SAP Concur or similar platforms

• Strong written and verbal communication skills with professional etiquette

• Strong interpersonal skills with the ability to interact effectively with senior management

• Strong organizational skills with the ability to prioritize and manage multiple competing deadlines

• Fluency in English and Spanish

• Ability to adapt to changing priorities and perform effectively under time pressure

Preferred Qualifications, Capabilities, and Skills

• Experience supporting Director-level executives or equivalent senior stakeholders

• Experience coordinating large-group meetings, town halls, or events

• Experience using internal enterprise tools and learning new systems quickly

• Demonstrated ability to improve administrative processes and workflows

• Experience supporting teams across multiple locations or time zones

The role is fully on-site (in-person), and candidates must be able to work from the office full time.

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.

With large, global operations, the Legal team tackles complex issues and helps shape the regulations that affect the businesses. The group is organized into practice groups that align with the lines of business and corporate staff areas, which encourages collaboration on legal, regulatory and business developments as they arise.