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Executive Secretary

Lenovo

2.6

(5)

Petaling Jaya, Malaysia

#WD00075351

Position summary

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This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit https://www.lenovo.com, and read about the latest news via our StoryHub.

Description and Requirements

Responsibilities:

  • Report to the Vice President GTAP ISO and provide full spectrum of administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

  • Prepare, review, and organize documents, reports, and presentations for executive meetings.

  • Possible supervise a team of secretaries to ensure smooth operations to the leaders in the sales organization.

  • Act as a liaison between the executive team and internal/external stakeholders, ensuring effective communication and follow-up.

  • Assist in the planning and execution of strategic projects and initiatives.

  • Conduct research, compile data, and prepare reports for executive decision-making.

  • Manage confidential information with discretion and professionalism.

  • Facilitate effective time management by prioritizing tasks and managing competing deadlines.

  • Support the development and implementation of company policies and procedures.

  • Anticipate the needs of the executives and proactively address them.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.

  • Minimum of 10 years of experience as an Executive Secretary or in a similar role supporting senior executives in high-growth or dynamic industry

  • People management experiences in leading a team of secretaries or administrative staff will be an advantage

  • Strong organizational and time-management skills with the ability to multitask and prioritize.

  • Strong analytical skills with the ability to synthesize complex information.

  • Project management experience and certification will be a plus

  • Excellent written and verbal communication skills.

  • High level of discretion and confidentiality.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

  • Demonstrated problem-solving abilities and attention to detail.

  • Ability to work independently and collaboratively in a fast-paced environment.

Additional Locations:

  • Malaysia - Selangor - Petaling Jaya