Sr. Administrative Assistant

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• Manage and maintain the VP's Outlook calendars, taking into account long-term planning and anticipation of key events, along with strategic blocking of time for critical planning and work activities.

• Arranging meetings and appointments between external or internal contacts; ensure meeting agendas and materials are received or issued with the appropriate lead times for review

• Ensure the VP is well informed regarding their schedule and travel, and work proactively to ensure that all supporting documentation is gathered and provided in advance so that they are fully prepared

• Work collaboratively with EA's from other departments to ensure executive calendars and meetings are well coordinated

• Support the inbox and communications, both internal and external

• Scheduling meetings for leadership team. On occasion attending meetings and taking minutes.

• Arranges travel, hotel, and car reservations and prepare itinerary, both US and domestic to ensure time and cost effectiveness. Work proactively to ensure all supporting documentation is gathered and provided in advance so that the VP is fully prepared

• Take ownership of and follow up on key reoccurring tasks to support the VP and their teams

• Play a key role in the professional delivery of critical documents of the Senior Leadership Team by preparing presentations, proof reading, editing formatting, and translating

• Monitor, respond to and track information requests received from stakeholders via email and phone

• Provide administrative support to the VP and designates (e.g., faxing, writing correspondence and other documents, entering documents into templates)

• Management and approval of expense reports

• Receive incoming mail, directly issued or forwarded, taking notice of required actions and due dates to ensure timeliness of response and required actions for the VP

• Set up and coordinate meetings and special event logistics (e.g., venue selection, catering, technical requirements, registration, hotel, and travel arrangements); provide support to ensure the smooth operation of the meeting or special event

• Coordinate travel for VP

• Support the administrative functions around new employee onboarding

• Act as a liaison with other SAA's and teams, including being a back up to other SAA's in the department as required

• Other duties as assigned

Requirements

• Completion of a post-secondary diploma or degree in Administration

• Minimum five (5) years administrative experience

• Exceptionally organized with superior attention to detail

• Excellent computer skills including all MS Office suite of products (Microsoft Outlook, Word, PowerPoint, Excel, Visio, and Teams) and videoconferencing applications

• Excellent written and oral communication skills

• Ability to manage multiple projects/timelines, able to work various priorities simultaneously

• Ability to effectively prioritize and escalate issues as required

• Display a high level of critical thinking

• Demonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive information

• Ability to set priorities, to act decisively and to exercise a high degree of initiative, diplomacy and

• Ability to support senior leaders in multiple locations

• Availability to work remotely as well as in in a busy, open area office which may result in interruptions.

• Capacity to work both independently and as a strong team player, demonstrating flexibility, adaptability, and responsiveness

Career Level - IC Business Support - B4

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That's why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being . Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$46,100 - $76,800

McKesson is an Equal Opportunity employer.

The material contained herein is provided for informational purpose only. All open jobs offered by McKesson on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance.

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