Administrative Assistant - Bristol Mountain

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About Bristol Mountain

Bristol Mountain (formerly Bristol Mountain Winter Resort) is located in the beautiful Finger Lakes region of New York, just 30 miles south of Rochester and about 10 miles from Canandaigua. It's a vibrant, seasonal destination known for outdoor adventure, teamwork, and a strong sense of community.

Position Summary

The Administrative Assistant plays a key role in keeping our operations running smoothly. This position supports day-to-day administrative functions, serves as a reliable resource for internal and external partners, and helps ensure accuracy, organization, and efficiency across the operation.

You'll handle a variety of responsibilities including correspondence, recordkeeping, coordination with vendors and clients, and general office support - all while upholding Sodexo Live!'s standards of quality and professionalism.

Key Responsibilities

• Coordinate and execute administrative processes to support overall business operations

• Serve as an information resource for staff, vendors, and outside partners

• Maintain office records and generate routine correspondence

• Answer phones and provide general administrative support

• Process expense reports and assist with clerical tasks

• Collaborate across departments and support business needs beyond finance when needed

• Uphold Sodexo Live!'s standards for accuracy, efficiency, and service excellence

Qualifications & Skills

• Strong interpersonal skills with the ability to work effectively at all levels of the organization

• Self-motivated and able to manage multiple tasks and priorities independently

• Strong written and verbal communication skills

• Demonstrated initiative and problem-solving ability

• High level of proficiency with Microsoft Office (Word, Excel, Outlook, etc.)

• Team-oriented mindset with flexibility to support various functional areas

Schedule & Work Environment

• Full-time position

• Hours may include evenings, weekends, and holidays as business needs require

Physical Requirements (with reasonable accommodation):

• Ability to multitask in an office environment

• Ability to sit, stand, walk, bend, squat, kneel, twist, and climb intermittently

• Ability to grasp, push, pull, and reach overhead

• Ability to operate office equipment including phones and computers

• Ability to lift up to 50 lbs. (primarily file boxes)

• Ability to walk approximately ¼ mile and around the facility multiple times per day

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.