When a team member takes up the time on a 1 hour meeting..
What would you diplomatically say to move the meeting along and allow others to participate?
Every week, we have a call with the owner of the consulting firm for which I am employed to review the tasks and time spent for each client. The meeting is 1 hour and there are 2 of us reporting our time. My associate ( a male) will take up most of the hour.(or try's to) ... as he reviews every detail (unnecessary... as he is trying to make himself look accomplished) ... For example, he will say," I called him, she called me then I sent an email, then she didnt respond... blah blah blah ""... and he hasnt accomplished the task!
My point is just summarize the task and state what you accomplished! The owner doesnt say anything as this associate is the best friend of her bf. I have no problem saying something... as I have in the past.... " xxxx we only have 15 minutes remaining and I have to report the work I did last week.. can we move this along?"
Any other suggestions?
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Anonymous
Prior to the meeting, send an email with an agenda and allocate time for each part-- if necessary, make it by person instead of agenda item, and give this guy 5 minutes. Say something in the email that we're all busy and want to make the meeting as productive as possible while respecting everyone's time.
Anonymous
Thank you... input is helpful!
Anonymous
At the beginning of the meeting, ground rules should be set - generally. Whoever is presiding should tell everyone to "make space, take space" - meaning, make space means do not dominate the meeting and take space meaning, everyone should say something of need be..... that way everyone gets the memo.... everyone should be time conscious...