Admin Coordinator

d payments or preparation and distribution of material

• Screens and acts on incoming phone calls and e-mails; provides service and handles complaints

• Maintains distribution and personnel lists

• Coordinates mailings and courier/deliveries

• Ensures stationary orders, etc.

• Manages the administrative aspects of relationships with outside vendors

• May provide training, guidance and orientation to new team members

• Manages calendars

• Coordinates local and international meetings (if applicable); arranges travel, meeting arrangements, visitor accommodations

• Organizes meeting rooms, including logistics, catering and equipment needs (if applicable)

• Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items

• Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memorandums, reports and presentations

Competencies

• Well organized, identifies and balances multiple priorities and the needs of multiple teams

• Fast, pro-active

• Applies attention to detail

• Communicates details clearly and accurately; both orally and in writing

• Modifies communication style as appropriate for the audience; may regularly interact with clients and executives

• Demonstrates a service-oriented approach to all activities

• Takes a proactive approach to identifying breakdowns in service, resolves issues appropriately

• Demonstrates a willingness to learn new approaches and to adapt to change

• Leads by example in promoting teamwork

Minimum Requirements

• High School Diploma

• 3 to 5 years experience in administrative support role

• Experience using MS Office tools

• Fluency in local language and English

Preferred Requirements

• Experience in similar or related disciplinary and/or international environment

• Familiarity with terminology of area supported such as Marketing, Administration, Logistics etc.

• SAP, basic IT fluency

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