Sales Support Administrator

hips with vendors and coordinate everyday interactions, queries, and general information sharing with them.

• Client Quotations: Provide quotes for clients either from direct requests or on behalf of the Sales team. Influence the price and margin by suggesting different products depending on lead times, promotions, alternative suppliers, and programs.
• Purchase Order Administration: Administer aspects of the purchase order process by generating, distributing, and managing purchase orders.
• Quote Verification: Check quotes against raised purchase orders to ensure accuracy and correct application of terms and conditions.
• Vendor Pricing: Assist with obtaining the most current vendor pricing at both quote and ordering stages.
• Sales Documentation: Administer general sales-related documentation through receiving, labeling, sorting, filing, and distributing as required.
• Data Management: Capture data and maintain systems as required by the sales process and sales team.
• Administrative Support: Provide basic/routine administrative support to the sales force.
• Reporting: Use systems and data to produce reports when necessary.
• Process Improvement: Identify and recommend improvements to sales administration processes.

Sales Administration (Quoting):

• Provide quotes for clients either from direct client requests or on behalf of the Sales team.
• Influence product pricing and margin by suggesting different products based on lead times, promotions, alternative suppliers, and programs.
• Ensure accurate capture of all necessary Sales Order information into company systems.

Sales Support (Order Processing):

• Process and administer client purchase orders promptly.
• Administer general sales-related documentation through processing of purchase orders and distributing as required.
• Collaborate closely with internal stakeholders to ensure order fulfillment.

Requirements
Knowledge, Skills, and Attributes:

• Detail-oriented and organized.
• Ability to work in a high-paced environment.
• Good analytical skills.
• Problem-solving capabilities.
• Excellent communication skills, both verbal and written.
• Service-oriented with a positive attitude towards work.
• Knowledge and understanding of sales processes, tools, and methodologies would be advantageous.
• Able to work in a team and independently, applying a proactive approach to routine work.

Academic Qualifications and Certifications:

• High / Secondary School.
• Tertiary institution qualification in business or business process operations - advantageous.

Required Experience:

• Experience with industry-leading quoting and ERP systems would be an advantage.
• Previous administration experience, particularly with "quote to cash" processes.