Associate People Operations Specialist

rst culture that fosters kindness, collaboration, and innovation, and empowers our Gurus with tools to fuel their career growth. Disrupting a trillion-dollar industry requires fresh and diverse perspectives. Come join us for the ride!

Role overview

The Associate People Operations Specialist provides administrative and operational support across benefits, payroll, HR systems, and employee lifecycle processes. This role is critical to delivering accurate, compliant, and high-quality People Operations support while enhancing the overall employee experience.

The role focuses on executing established workflows, maintaining employee and benefits data, managing vendor coordination, and responding to employee queries. The ideal candidate is detail-oriented, technically proficient, and capable of managing multiple priorities across global programs.

What you'll do

Benefits Administration & Vendor Management

• Manage global benefits operations across the US, Canada, UK, and Ireland, overseeing benefit administration, invoice tracking, and the processing and reconciliation of payments across approximately 20 vendors (including medical, dental, and life insurance)

• Conduct monthly audits of benefit plans, identifying discrepancies and driving resolution

• Administer global pension and retirement schemes (UK, Ireland, US), including system uploads and quarterly fee tracking

• Oversee FSA/HSA funding aligned with payroll cycles, including quarterly employer contributions

• Administer COBRA processes and maintain associated tracking documentation

• Manage Evidence of Insurability (EOI) approvals and send follow-ups for pending submissions

HR Systems & Data Management

• Maintain accurate employee data across Workday and related systems

• Review and approve Qualified Life Event (QLE) benefit changes, including manual FSA/HSA adjustments

• Process benefits onboarding, employee changes, beneficiary updates, and one-time employee payments (e.g., bonuses, reimbursements).

• Monitor and troubleshoot weekly benefits integration files to ensure data accuracy and integrity

• Run and review reports including Terminated with Benefits, Business Process Transactions, and quarterly dependent/beneficiary audits

Employee Support & Communications

• Manage employee queries via ticketing systems (e.g., JIRA)

• Provide support for benefits platforms and respond to FAQs

• Coordinate employee communications, including onboarding reminders, benefits education, and wellness program updates

• Maintain global Benefits Wiki and internal documentation, ensuring accuracy and accessibility

Programs & Operational Support

• Administer commuter and parking programs, including enrollments, terminations, and funding file coordination

• Plan and coordinate on-site and virtual events, including the annual Open Enrollment Fair

• Support absence tracking, time-off administration, and other operational tasks that enhance employee experience and team efficiency

Payroll & Compliance

• Manage employee payroll deductions for Ireland and UK benefits

• Support unemployment claim documentation and responses

• Ensure compliance with regulatory requirements across benefits, payroll, and related programs

What you'll bring

• 1-2 years of experience in benefits administration or HR operations

• Strong proficiency in Google Sheets (or Microsoft Excel) to organize and analyze data, with a solid grasp of Pivot Tables and functions like VLOOKUP. Experience with HRIS systems, particularly Workday Benefits Administration module

• Comfort working with data and systems

• Strong data entry and reconciliation capabilities

• Familiarity with benefits administration platforms across US / UK / IE

• Understanding of system integrations and troubleshooting

• Working knowledge of benefits regulations across all locations (US/ UK/ IE), including COBRA, FSA/HSA administration, pension contributions and associated tax implications (i.e UK/IE pension auto-enrolment and payroll deductions for medical/dental benefits)

• Basic understanding of life insurance and Evidence of Insurability processes

• Familiarity with payroll processing and vendor management

The displayed range represents the expected annual base salary / On-Target Earnings (OTE) for this position. On-Target Earnings (OTE) is inclusive of base salary and on-target commission earnings, which applies exclusively to sales roles.

Individual pay within this range is determined by work location and other factors such as job-related skills, experience, and relevant education or training.

This annual base salary forms part of a comprehensive Total Rewards Package. In addition to benefits, this role may qualify for discretionary bonuses/incentives and Restricted Stock Units (RSUs).

Position Pay Range

€37.000 - €46.000 EUR

Working at CarGurus

We reward our Gurus' curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being. Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.

We welcome all

CarGurus strives to be a place to which people can bring the ultimate expression of themselves and their potential-starting with our hiring process. We do not discriminate based on race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. We foster an inclusive environment that values people for their skills, experiences, and unique perspectives. That's why we hope you'll apply even if you don't check every box listed in the job description. We also encourage you to tell your recruiter if you require accommodations to participate in our hiring process due to a disability so we can provide the appropriate support. We want to know what only you can bring to CarGurus. #LI-Hybrid