Ok guys, Im gathering that this is an employee blog.

12 Comments

1. AnonymousAugust 24,2023 at 6:49AM UTC

   I would start making a daily journal of days the till is short, and also send an email or call to the person above your manager.

2. Melissa NobileAugust 24,2023 at 12:46PM UTC

   Document document document.

   Keep a journal.

   Do not lie for anyone.

3. AnonymousAugust 24,2023 at 12:56PM UTC
   • avoid being compromised (i.e. same location were its only the two of you outside the view of a third party, or security cameras)
   • Do not do any favors (even small ones that will eventually lead to big unethical ones)
   • document, record every interaction (because you are closer to the situation you have to be even more diligent)
   • start looking for another position or job (i know this one is not optimal but its better than being fired due to association if something was to go down)
4. AnonymousAugust 25,2023 at 7:50PM UTC

   As others have said, document!

   Also, is there a way to tell the higher ups that you don't feel comfortable doing drops until the investigation is complete, or perhaps having someone, maybe even a higher up, come with you? They should have a buddy system in place for doing that sort of thing, regardless. It's weird to only have one person drop a bajillion dollars in the bank!

5. maria roseAugust 26,2023 at 12:44AM UTC

   When it comes to handling money transactions there should always be a witness ( 2 person) verification and then whatever is being carted off to the bank has to be put into a sealed bag / envelope that is opened at the bank and again counted and verified. If you are working at a place that skips these steps you have problems and a thief in place who knows how to get around any and all safeguards. You would not be overstepping your boundaries at work but insisting on the 2 party verification system, the sealed bag/envelope and the deposit counted in front of you at the bank—they usually have a special teller window for business deposits.

6. AnonymousAugust 29,2023 at 2:31PM UTC

   we use a locked bag that the person transporting does not have a key to unlock. The bank unlocks. That way when you get it, it is locked and you cannot be accused of taking anything.

7. AnonymousAugust 26,2023 at 3:54PM UTC

   I think if you know someone is skimming you should privately speak to HR and or their manager and let them know the details of what you think. Since this would be a legal issue should they openly accuse you which could compromise your future it is definitely to be spoken about.

8. BNAugust 29,2023 at 12:22PM UTC

   I would deposit the money only if I counted it in front of a higher up and had someone sign off.

   For confrontation with the person likely thieving, you deflect. I'm here to do my job. You'll have to speak with x about this. They will try to place the blame and the new person is the easiest. However if it's been going on longer, they know.

9. AnonymousAugust 29,2023 at 12:41PM UTC

   You need a witness to verify counting of money and you should be bonded if you are carrying money.

10. AnonymousAugust 30,2023 at 12:45PM UTC

    I agree with the previous poster - Counting Cash should be a dual role with both parties signing off on the cash report. As for how to handle the next steps - Being Honest & Clear in your response is the best route...No matter what the outcome, always maintain "Your Integrity".

11. AnonymousAugust 29,2023 at 2:40PM UTC

    Who put you in the position of doing the deposits and bank trips - the higher ups that are looking into the shortages or your manager who I'm gathering is perhaps responsible for the shortages? If the higher ups, then I would propose what others have said as a change in process - two people count - first the one counts and logs the cash or checks and then the second and these are compared. You do it with both in the room so that the first can't take and hide anything. Use a locked bag, etc. I am assuming this is cash? If checks, then get desktop deposit and quit going to the bank - the bank will help set you up with this. Not sure what your industry is or if cash is typical. Do you take cards? If so, are you compliant as I could see if someone is skimming cash they may also take card numbers and use them illicitly. If you know the higher ups are looking into things - can you have a conversation with them about your concerns? If you don't want to name your manager (I personally think you want to be careful unless you are sure but you can hint a bit), then just call it you want to be sure you are covered and no one can suspect you.

    I once had a job as a barista when I was young (earned a bit extra money and place to meet people - new in town). It was strange as I kept getting scheduled with the same girl to close the shop. I often ran the register and counted the cash as I'm an accountant so it was a natural role for me. One night she ran the register and counted the cash. (Yes, their controls were not great - but subject for another day). I got a call the next day from the manager who asked me who counted it last night. I was honest and said she had and immediately asked if there was an issue. He said he specifically put me with her as anytime I counted cash it always balanced to the penny. He was noticing discrepancies when she did so he wanted to see if he was correct. She no longer worked there after that. Sharing because if the higher ups put you in charge of the deposits and bank runs it could very well be to test a theory. Be ready and make sure you are accurate in your totals because you never know if they will ask you some questions some day when you are not the person to handle the deposit....

12. AnonymousAugust 30,2023 at 2:32PM UTC

    I would, ABSOLUTELY, have a "higher up" count the deposit before you take it to the bank; or talk to the "higher ups" and be very direct, that you are not comfortable taking the deposits to the bank without any further safeguards in place. Tell them that you will not be held accountable for any money coming in to or leaving your company, unless you are able to verify receipts for everything being deposited, AFTER the manager claims to have the bank deposit set. Rule of thumb for dealing with cc/cash payments and deposits: If you touch any of the "monies" in ANY WAY, you are partially and/or wholly responsible for what is in your drawer/deposit/store deposit/etc.

    I have worked at all of the major sport arenas/concert venues in my cities; I am used to dealing with, sometimes, tens of thousands of dollars a day depending on the event. When I sign in for work, I grab my "cash drawer" from the cash office and the manager assigned in there. When I get to the window I am assigned to for my shift, I have to recount my cash drawer and acknowledge the amount in that drawer so I can sign into my computer. If it's a high volume event, supervisors would pick up "drops"; tally, write the amount and initial the envelope, and bring it back to us. At the end of our shift, we log out of our computer at our sales window, take the cash drawer back to the cash office. We, now, are given a complete report of EVERYTHING we have transacted under our employee number on our computer for our entire shift. That's when we "count out" our drawer, cash/cc/gift cards/any coupons offered. I always submitted a running adding machine tape with my shift report. We can't leave until the cash office supervisor has counted our drawer, verified my numbers match the computer numbers. Once the supervisor says we're good to go and we have no errors, we can leave. At the end of the event (concert), a supervisor and the ticket officer manager count all of the money in the presence of an armed security guard, but usually a police officer.

    Dealing with money is no joke. I don't like to deal with money from my friends. If they give me cash and ask me to run to the store? I make sure I get a receipt and give them their change.

    If money is involved? I do not touch it unless I have counted it and have a receipt. I will absolutely know what is in that deposit bag if I'm taking it.