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How to Accept a Job Offer — Example Emails and Scripts
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Laura Berlinsky-Schine
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It's exciting when a company sends you an offer letter for a position, particularly one that seems like a good fit for you. 

Should you accept a job offer right away? While you may want to respond "Yes!" immediately, it's important to take some time to consider the offer, position, and other factors before immediately sending your acceptance letter. Here's how to accept a job offer, plus examples of what to say over the phone and in writing.


Example Job Acceptance Letter

Your name

Your mailing address

Your phone number

Your email address

Date

Manager's name

Company

Company mailing address

Manager's phone number

Manager's email address

Dear [Hiring manager or HR representative]:

I'm delighted to accept the position of [position title] at [company], beginning on [date]. I'm looking forward to working with you and the rest of the team to [mention a few duties]. 

As we agreed on the phone, my starting salary will be [salary], and I will receive [benefits] beginning on [date]

Thank you again for this fantastic opportunity. I'm very excited to get started! Feel free to contact me with any questions.

Sincerely,

[Your name]

What do you say when you accept a job offer over the phone?

Assuming you've asked your questions and completed any negotiations, you can verbally accept a job offer over the phone, but make sure to follow up with a written email or letter. Here's what to say.

1. Immediately inform the hiring manager or HR specialist that you're accepting the job: "I'm happy to accept the role of X."

2. Reiterate the terms: "Thank you for agreeing to a salary of X plus Y benefits."

3. Express enthusiasm: "I'm so excited to begin working with you."

4. Confirm your start date: "I'll see you on [date] at [time]."

5. Pause to allow the manager to speak. She will likely congratulate and welcome you to the company.


How to Accept a Job Offer: Tips

1. Read the full offer letter.

Consider all the details of the offer, including salary, benefits, and other factors that could affect your decision to accept the job or not. If you have any questions or concerns about the salary or other terms involved in the position, make a list before contacting the hiring manager.

2. Discuss the offer letter with your prospective employer.

Respond to the hiring manager. First, express gratitude, and describe how excited you are about the offer. Politely ask your questions. If you're discussing the position over the phone, the hiring manager may need some time to discuss your questions with a supervisor or human resources, so be respectful, and understand that you may not get an answer right away. 
 
Also, it's a good idea to ask for a timeline for when your prospective employer wants your decision. Most employers will want to bring the hiring process to a close as soon as possible, so they will probably ask you to accept the job offer (or decline it) sooner rather than later. Do your best to work within the timeline the hiring manager requests, because it's important to be respectful—plus, you don't want your prospective employer to rescind the offer. Still, it's a good idea to take some time to consider, even if you're pretty sure you're going to accept the offer. That way, you can research your potential employer and make sure it's the right move for you before making your final decision.

3. Negotiate.

How do you negotiate salary after receiving a job offer? If you're excited about the position but aren't comfortable with some of the terms, negotiate with your prospective employer before accepting an offer. It's fine to ask for a better salary or other benefits. If you do decide to negotiate, it's helpful to bring a counteroffer to the table. If your current employer or another potential employer has offered you more money or better benefits, that can help your case. 
 

4. Draft your letter. 

When you accept the job offer, it's a good idea to submit your final decision in writing.

How do you accept a job offer via email? You will probably need to sign a contract and other paperwork later on, but an acceptance letter is a good starting point. Clearly state that you are accepting the offer, and include the agreed-upon salary, other important benefits you've discussed, and your anticipated start date. If there are any other terms that seem important to you, include those details as well. Express your gratitude and enthusiasm for the work, and keep your letter professional and courteous.
 
Then celebrate! This is a huge and exciting step in your career.


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